Acknowledgement Protocol
Click here for a useful guide that lists many examples and information about Acknowledgements of Traditional Territory.
The Indigenous Education Team
- Is available to come into classrooms, departmental meetings, etc. to discuss their services or speak about a specific topic of interest
- If you are interested in bringing in guest speakers, knowledge holder, or are planning an activity, event, project or proposal with Indigenous content or participation, this team is your first point of contact. They can help steer you toward appropriate resource people.
Executive Director Indigenous Strategy & Reconciliation – Dana Wesley
Indigenous Education Coordinator – Jo Ann Smith
Indigenous Student Navigator – Janine Landry
Collective Agreements
FACULTY
View the COTR-CORFA Collective Agreement
View the FPSE Common Agreement
The College of the Rockies Faculty Association (CORFA) is the sole bargaining agent for the faculty members of the College of the Rockies. Visit the CORFA website for information on:
- All Union information
- Executive
- Union Stewards
- Collective Agreement
- Contact Information
SUPPORT STAFF
View the CUPE Collective Agreement
CUPE local 2773 represents over 100 support staff members at the College of the Rockies. Visit the CUPE website for information on:
- All Union related information
- Executive list
- Contact information
- Collective Agreement
- Salary schedule
- Forms
- Shop Stewards
- Education
- Resources
CORFA Professional Development
CORFA members—full-time and part-time regular as well as term and auxiliary non-regular faculty—have eligibility to engage in Professional Development and purchase resources.
In order to learn the available amounts for your planning, review reports of others’ activities for inspiration, and, most importantly, find the process and forms necessary for application, please consult the Faculty Development website
To enroll, you should send your name and email to cotronline@cotr.bc.ca .
Once in, the site should appear under the My Courses list and the above information will be accessible by clicking through various links.
CUPE Professional Development
All Regular and Term employees are eligible to apply for funding to assist them in upgrading skills that enhance and or advance their careers within the College as well as the provincial College.
A Regular employee is eligible for up to $2100 per fiscal year. The amount of money available to Term, Regular Sessional will vary. Please go to the Professional Development page in SharePoint for more information and forms. You will find the
Financial Forms
Access Financial Forms and other Finance information on share point
- Travel Request forms
- Domestic and International Expense Claim forms
- Cheque Requisition forms
Financial has a list of GL Codes on SharePoint as well as a How to PowerPoint presentation.
Staff in Finance have different duties. Follow this link to see who you need to talk to.
Safety
Click this link for information about the Health and Safety Committee
Click this link to see how to set up your work station
WorkSafeBC
If you are injured at work and seek medical attention and/or have time away from work, your injury MUST be reported.
Report to your Supervisor and First Aid Attendant
Follow these procedures with links to forms for WSBC accidents for Employees and Practicum Students
In most cases where a workplace accident/incident required medical treatment, an investigation must be completed by the supervisor along with OH&S. This form is to be filled out and submitted to HR
Check out worksafebc.com for more important information
Honorarium Information and Forms
Please click here for Honorarium Information
Complete the following two forms and forward to Finance for payment
Incident Reporting Risk Management
Susan Beck is the College’s Contracts & Risk Management Advisor. Susan must be contacted before any College employee signs a contract wit h a third party (every contract must have two College signatures)
Any incident must be reported to Susan within 24 hours. This is done by filling in the incident form
An incident would include but would not be limited to if something happened to someone at a College sanctioned event, property damage, car crash, pretty much anything that involves property or personal loss or injury. IF this is a work related injury, it must also be reported to Human Resources within 24 hour please see WorkSafeBC for more information.
Susan Beck’s email is sbeck@cotr.bc.ca and her local is 3218
Management Performance Plan
Please click here for the Management Performance Plan form
Excluded Staff Performance Plan Q and A
Students in Distress Resources
As a faculty or staff member, you may be one of the first to be aware of a student in distress. The Students in Distress Resources folder contains an electronic version of our Mental Health and Wellbeing: Assisting Students in Distress guide, documents on sexual violence or misconduct disclosures/reports and assisting student survivors, the OnTrack Users Guide, and community emergency resources, etc. Please familiarize yourself with this information so you are confident in providing and accessing the information. The resources will be updated annually or as required.
If you want a hard copy of the Mental Health and Wellbeing: Assisting Students in Distress guide, please request one from supplies@cotr.bc.ca.
OnTrack
OnTrack is an online early alert system available to faculty for referring students who are struggling. Whether the student has an academic or personal issue, an OnTrack submission is a method of connecting students to internal and external services/supports.
OnTrack is NOT for crisis situations. With the permission of a student (unless they are not attending or responding), students will be contacted by a member of Student Services within 2-3 days.
Please see the OnTrack User’s Guide for detailed instructions on how to make a submission and contact John McDonaugh jmcdonaugh@cotr.bc.ca with any questions.
Organizational Chart
To view organizational charts for the entire College or departments click this link
Policies and Procedures
Please familiarize yourself with the the College Policies and Procedures
Along with the Collective agreements, policies and procedures are the frame work in which the College governs itself, regulates itself and forms decisions.
- General
- Student Affairs
- Financial Legal
- Human Resources
- Facilities
- Instruction an support
- Research
- Information Technology
- International
- Policy List
Request to Hire Form
Follow this link for request to hire form
Forward completed form to nkaufman@cotr.bc.ca
Retirement Checklist
Follow this link to our helpful retirement checklist.
Student Enhancement Auxiliary Fund (SEAF)
Please click here to access the power point for an explanation of the SEAF
Click here To access the fillable application form Save it from SharePoint before filling in
Send completed form to kbrons@cotr.bc.ca and nkaufman@cotr.bc.ca
Please click here for the Terms of Reference
Service Improvement Fund (SIF)
Please click here to access the application form
Travel
International Travel Process for College Employees
International Travel Expense Claim Form
TIP: There is a built in calculator with allowable claim amounts on the Travel Expense Claim form you can use this to help you calculate your mileage and food expenses for your request form
You can find the How to travel power point presentation, and information on Renting vehicles in BC or Outside BC.
Go to the BC government rate business travel accommodation listing to get best rates while on College business.
Remember that you must obtain out of country medical insurance through the College, if you will be traveling internationally (That also includes the USA). You can get the medical insurance through the International Department and this is regardless if you have your own. It is also important to get a briefing from the Project Managers regarding certain protocols and to make sure that you fill out the essential documents registry.
2022 Employee Engagement Survey
Click on the links below to see the 2022 Engagement Results